ESC Region 15 - San Angelo, TexasReports To:
Early Head Start/Head Start DirectorPosition:
Non-Exempt, 236 DaysSalary:
Contingent upon ESC Region 15 Salary SchedulePrimary Purpose:Provide support and
efficient administrative assistance to the Early Head Start/Head Start program Director.
- Perform general duties
of administrative assistant to the Early Head Start/Head Start Director. Duties include
correspondence, mail distribution, appointment calendar, travel
arrangements and expenses, filing, purchasing requisitions, telephone
- Perform employee
background/criminal history and DFPS background check inquiries on all
Head Start staff.
- Maintain system for
ensuring staff and contractual staff are in compliance with credentials,
criminal history checks/fingerprinting and training requirements.
- Responsible for
maintaining confidentiality of all matters.
- Prepare documents
required for program operations as well as prepare and maintain records
for policy committee meetings and department meetings.
- Assist the Program
Director with meeting preparation for Policy Committee and ESC Board
- Oversee Head Start
employee orientation and conduct/maintain personnel records management
of Head Start campus staff
effectively with clients and/or staff members, utilizing proper channels
and in a professional manner.
- Provide support to
consultants with workshop preparation.
cooperation, consideration, and professional courtesy with clients and
- Participate in
professional development for Head Start performance standards, HR requirements,
applicable program requirements, etc.
- Exhibit initiative by
expressing opinions and suggesting changes while remaining respectful
and courteous to others.
- Utilize good judgment
in making decisions appropriate for job responsibilities.
- Ability to multi-task
and function efficiently in a fast paced environment with short
- Exhibit flexibility
and the ability to adapt to change positively in response to changing
- Be proactive and
self-motivated by performing assigned tasks and completing assignments
without continuous supervision.
- Follow established
administrative policies and procedures.
- Prepare general
correspondence and agendas.
- Demonstrate proper and
efficient use of ESC materials and equipment
- Maintain an organized
- Adhere to work
schedules and attendance policies.
- Maintain budget
status, documenting expenses for each budget and maintain a daily
- Process all purchasing
requests, placing orders, and receiving of products in a timely manner.
- Will assume
responsibility of office management such as distributing workload, if
necessary, and/or other responsibilities applicable to good office
- Maintain inventory for
department and Head Start Campuses.
- Perform other duties
as assigned by Early Head Start/Head Start
Director and/or Executive Director.
- Bachelor's Degree (preferred)
- Office Management
- Three years acceptable
experience with some business orientation or equivalent business school
- Computer skills to
include Microsoft Office – specifically Excel, Outlook, and Word; desktop
publishing using Microsoft and Adobe. Software and network systems are in
a Windows environment
- Filing system skills
- Multi-line telephone
- Ability to
professionally deal with staff and clients
- Possess strong communications and customer service skills
Director, Early Head Start/Head Start