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  • Bookkeeping Assistant

    Location: ESC Region 15, San Angelo, TX
    Reports To: Business Office Manager
    Position: Non-Exempt/12 Month - 236 Days
    Salary: Based on ESC Region 15 Salary Schedule

    Primary Purpose:
    To support Education Service Center (ESC) Region 15 by providing administrative assistance and serving as a liaison between departments and the Business Office. Perform bookkeeping and procurement tasks accurately and efficiently to ensure quality results in a professional and timely manner.

    Responsibilities/Duties:
    1. Coordinate purchases of all goods and services for the ESC as set forth in accordance with the Texas Education Agency Financial Accountability System Resources Guide (FASRG), Texas Education Code (TEC), Texas Local Government Code, and ESC Region 15 Purchasing Policy.
    2. Assist ESC Region 15 staff with purchasing processes including: placing orders, receiving orders, assist with purchasing cooperatives, and verify required purchasing documents/documentation.
    3. Process and approve requisitions and purchase orders for ESC and maintain accurate records.
    4. Communicate with vendors to verify availability of goods, invoice status, and other issues as needed. 
    5. Maintain and process vendor packets for approved vendor list and negotiate annual contracts with hotels for corporate rates. 
    6. Organize and process Purchasing Coop orders; including receiving goods. 
    7. Assist with Accounts Payable and Accounts Receivable processes.
    8. Prepare ESC fleet vehicles for use and maintain accurate vehicle usage records, trip tickets, gas receipts, sign in/out log, and mileage.
    9. Maintain vehicle records, registration and maintenance. 
    10. Assist with asset management; new, capitalized and existing inventory.
    11. Maintain ESC Business Office filing system and record retention. 
    12. Assist with ESC mail pick-up as needed. 
    13. Assist with postage machine and workroom equipment as needed. 
    14. Process utilities documentation. 
    15. Support the mission, goals, and objectives of the ESC. 
    16. Perform professional responsibilities as required by ESC policies, processes, and procedures. 
    17. Attend staff meetings and trainings as directed by the Business Office Manager. 
    18. Incorporate appropriate technology in daily work and exhibits continual growth in technologies as outlined by supervisor. 
    19. Perform other duties as assigned. 
    Qualifications:
    • Maintain a professional level of confidentiality, integrity and judgement regarding all ESC matters
    • Demonstrate excellence in self-motivation and strong organizational skills Experience in purchasing/procurement 
    • Knowledge of policies and procedures for purchasing and invoicing
    • Ability to work with numbers in an accurate and rapid manner 
    • Knowledge of travel procedures and accounts payable
    • Ability to use software, develop spreadsheets, create databases and proficient in word processing
    • Clerical and bookkeeping experience
    For Additional Information:
    Charity Vasquez
    Business Office Manager
    325-658-6571
    charity.vasquez@esc15.net

  • Education Specialist - Special Education

    Location: Education Service Center Region 15
    Reports To: Director of Special Education
    Supervises: Administrative Assistant Assigned to Program
    Position: Exempt - 236 Days (12 Months)
    Salary: Contingent upon ESC Region 15 Salary Schedule

    Job Goal:
    To provide regional planning, technical assistance, and staff development to local education agency personnel and members of the interdisciplinary team who serve students with disabilities.

    Performance Responsibilities:
    • Serve as the ESC Region 15 contact and lead for TEA’s TIER (Tiered Interventions using Evidence-based Research) Network in order to communicate and distribute information and provide resources and assistance to Region 15 schools.
    • Provide technical assistance and training to ESC Region 15 schools on classroom management models, school-wide positive behavior support systems, and Behavior RtI.
    • Provide training and technical assistance to ESC Region 15 schools in the area of managing individual students with challenging behaviors.
    • Attend professional meetings, seminars and other training sessions to stay current on innovations and research in programs serving students with Emotional Disorders and other identified behavior needs.
    • Provide training and information on the Facilitated IEP process.
    • Attend professional meetings, seminars and other training sessions to stay current on innovations and research in programs serving students with Emotional Disorders and other identified behavior needs.
    • Perform other duties as assigned by the Special Education Program Director, Associate Director and/or the Executive Director.  
    Qualifications:
    • Bachelor’s Degree in Education or Related Field, Master’s Degree (preferred)
    • Background and experience with program design and development for students with emotional disorders, general classroom management, and other behavior related educational needs 
    Special Considerations:
    Travel required (some overnight)

    Evaluation:
    Performance of this job will be evaluated in accordance with the provisions of Region 15 ESC Board policies    

    For Additional Information, Contact:
     
    Jam Page; Special Education Program Director
    Region 15 Education Service Center
    612 South Irene
    P.O. Box 5199
    San Angelo, TX 76902
    jam.page@esc15.net
    325-658-6571
  • Student Data Specialist I

    Reports To: Data Services Coordinator
    Position: Exempt/236 Days 
    Salary: Based on ESC Region 15 Salary Schedule

    Primary Job Purpose:
    Pertaining to the role of Texas Student Data System (TSDS), TxEIS/ASCENDER, and related applications, databases, and documentation sources as part of the overall organizational structure, administration, operation, and utilization: work collaboratively with Data Services team members and coordinator to develop and implement strategies designed to ensure effectiveness and efficiency; exercise independent authority in consulting with internal and external clients; provide consultation and expert advice to internal and external management; exercise discretion and independent judgment with respect to matters of significance regarding effective and efficient implementation and utilization.

    Responsibilities and Duties:
    • Support department coordinator, team members, and clients in organizational processes and procedures related TSDS, TxEIS/ASCENDER, and related applications, databases, and documentation sources.
    • Advise and consult with internal and external clients on all points of the data path from entry through final verification and reporting
    • Identify proper levels of implementation and utilization of software and databases as part of a larger system
    • Exercise independent authority to negotiate software and database functionality enhancements that are designed to increase efficiency of operations of internal and external clients
    • Utilize problem-solving and organizational skills to maintain effectiveness and efficiency in student data reporting requirements and assure compliance with reporting deadlines
    • Exhibit initiative by expressing opinions and suggesting changes needed to maximize efficiency and effectiveness
    • Ensure that internal and external clients are given the opportunity to maximize their use of TSDS, TxEIS/ASCENDER and related systems and have implemented effective strategies for ensuring effective and efficient use of the systems
    • Provide consultation, training, and expert advice to internal and external personnel to ensure availability of a broad base of quality customer service and support related to TSDS, TxEIS/ASCENDER, and related applications, databases, and documentation sources
    • Foster communication and collaboration between the ESC, district personnel, programming staff, the Texas Education Agency (TEA), and other applicable parties to clarify rules and regulations, data management, and reporting issues, and negotiate steps needed to resolving issues
    • Attend TSDS, MIS (or equivalent), and TCC professional development, training, and meetings to maintain awareness and ensure professional growth
    • Maintain certification in all available TSDS components necessary to serve in the roles of TSDS Technical Champion, TSDS PEIMS Champion, TSDS UID Champion, TSDS Core Collections Champion, and TIMS Champion.
    • Maintain a general working knowledge of all related sources, systems, and manuals (ie: TREX, SAAH, TEDS, TSDS, TxEIS/ASCENDER, TEAL, TIMS, Accountability, MIS (or equivalent) and others)
    • Exercise independent authority to develop and maintain systems documentation and technical assistance manuals
    • Conduct professional development and training presentations to internal and external clients
    • Provide technical assistance, consulting services, and advise in database management, conversions, and related area
    • Provide telephone, on-site, remote and email assistance to internal and external clients
    • Utilize problem-solving skills to manage internal and external clients' compliance with reporting deadlines
    • Comply with all ESC Region 15 policies and procedures
    • Maintain an organized work area
    • Communicate effectively with internal and external clients, colleagues, and leaders
    • Demonstrate cooperation, consideration, and professional courtesy
    • Demonstrate proper and efficient use of center materials and equipment
    • Perform assignments efficiently and without continuous supervision
    • Adhere to work schedules and attendance policies 
    • Perform other duties as assigned by the Data Services Coordinator
    Qualifications:
    • Five years software, database analysis, public school data processing, information systems or acceptable related work experience
    • Experience developing organizational processes, procedures, implementation and utilization of software as part of a larger system
    • Ability to detect and resolve problems in application software
    • Ability to guide and lead others toward maximizing effectiveness and efficiency in the use of organizational data systems
    • Ability to develop and maintain systems documentation and technical assistance manuals
    • Experience providing customer training, technical support, and professional development
    • Knowledge of TSDS, TEDS, SAAH, and PEIMS
    • Ability to work collaboratively with leader, team members, and clients
    • Experience in problem solving techniques and working in a client-based environment
    • Proficient in using Windows applications, Microsoft Office, Internet, and Email
    • Experience working in a network/database environment
    For Additional Information Contact:
    Melissa Anthony
    Data Services Coordinator
    325-658-6571
    melissa.anthony@esc15.net

  • Administrative Assistant - Early Head Start/Head Start

    Location: ESC Region 15 - San Angelo, Texas
    Reports To: Early Head Start/Head Start Director
    Position: Non-Exempt, 236 Days
    Salary: Contingent upon ESC Region 15 Salary Schedule

    Primary Purpose:
    Provide support and efficient administrative assistance to the Early Head Start/Head Start program Director. 

    Performance Responsibilities:
    • Perform general duties of administrative assistant to the Early Head Start/Head Start Director.  Duties include correspondence, mail distribution, appointment calendar, travel arrangements and expenses, filing, purchasing requisitions, telephone messages, etc.
    • Perform employee background/criminal history and DFPS background check inquiries on all Head Start staff.
    • Maintain system for ensuring staff and contractual staff are in compliance with credentials, criminal history checks/fingerprinting and training requirements.
    • Responsible for maintaining confidentiality of all matters.
    • Prepare documents required for program operations as well as prepare and maintain records for policy committee meetings and department meetings.
    • Assist the Program Director with meeting preparation for Policy Committee and ESC Board meetings.
    • Oversee Head Start employee orientation and conduct/maintain personnel records management of Head Start campus staff
    • Communicate effectively with clients and/or staff members, utilizing proper channels and in a professional manner.
    • Provide support to consultants with workshop preparation.
    • Demonstrate cooperation, consideration, and professional courtesy with clients and staff members.
    • Participate in professional development for Head Start performance standards, HR requirements, applicable program requirements, etc.
    • Exhibit initiative by expressing opinions and suggesting changes while remaining respectful and courteous to others.
    • Utilize good judgment in making decisions appropriate for job responsibilities.
    • Ability to multi-task and function efficiently in a fast paced environment with short timelines.
    • Exhibit flexibility and the ability to adapt to change positively in response to changing circumstances.
    • Be proactive and self-motivated by performing assigned tasks and completing assignments without continuous supervision.
    • Follow established administrative policies and procedures.
    • Prepare general correspondence and agendas.
    • Demonstrate proper and efficient use of ESC materials and equipment
    • Maintain an organized work area.
    • Adhere to work schedules and attendance policies.
    • Maintain budget status, documenting expenses for each budget and maintain a daily balance.
    • Process all purchasing requests, placing orders, and receiving of products in a timely manner.
    • Will assume responsibility of office management such as distributing workload, if necessary, and/or other responsibilities applicable to good office procedures.
    • Maintain inventory for department and Head Start Campuses.
    • Perform other duties as assigned by Early Head Start/Head Start Director and/or Executive Director.
    Qualifications:
    • Bachelor's Degree (preferred)
    • Office Management
    • Three years acceptable experience with some business orientation or equivalent business school background
    • Computer skills to include Microsoft Office – specifically Excel, Outlook, and Word; desktop publishing using Microsoft and Adobe. Software and network systems are in a Windows environment
    • Filing system skills
    • Multi-line telephone capabilities/switchboard
    • Ability to professionally deal with staff and clients
    • Possess strong communications and customer service skills 
    Contact Information:
    Robin Harmon
    Director, Early Head Start/Head Start
    325-658-6571
    robin.harmon@esc15.net



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