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Administrative Assistant - Early Head Start/Head Start
Location: ESC Region 15 - San Angelo, Texas Reports To: Early Head Start/Head Start Director Position: Non-Exempt, 236 Days Salary: Contingent upon ESC Region 15 Salary Schedule
Primary Purpose: Provide support and
efficient administrative assistance to the Early Head Start/Head Start program Director.
Perform general duties
of administrative assistant to the Early Head Start/Head Start Director. Duties include
correspondence, mail distribution, appointment calendar, travel
arrangements and expenses, filing, purchasing requisitions, telephone
background/criminal history and DFPS background check inquiries on all
Head Start staff.
Maintain system for
ensuring staff and contractual staff are in compliance with credentials,
criminal history checks/fingerprinting and training requirements.
maintaining confidentiality of all matters.
required for program operations as well as prepare and maintain records
for policy committee meetings and department meetings.
Assist the Program
Director with meeting preparation for Policy Committee and ESC Board
Oversee Head Start
employee orientation and conduct/maintain personnel records management
of Head Start campus staff
effectively with clients and/or staff members, utilizing proper channels
and in a professional manner.
Provide support to
consultants with workshop preparation.
cooperation, consideration, and professional courtesy with clients and
professional development for Head Start performance standards, HR requirements,
applicable program requirements, etc.
Exhibit initiative by
expressing opinions and suggesting changes while remaining respectful
and courteous to others.
Utilize good judgment
in making decisions appropriate for job responsibilities.
Ability to multi-task
and function efficiently in a fast paced environment with short
and the ability to adapt to change positively in response to changing
Be proactive and
self-motivated by performing assigned tasks and completing assignments
without continuous supervision.
administrative policies and procedures.
correspondence and agendas.
Demonstrate proper and
efficient use of ESC materials and equipment
Maintain an organized
Adhere to work
schedules and attendance policies.
status, documenting expenses for each budget and maintain a daily
Process all purchasing
requests, placing orders, and receiving of products in a timely manner.
responsibility of office management such as distributing workload, if
necessary, and/or other responsibilities applicable to good office
Maintain inventory for
department and Head Start Campuses.
Perform other duties
as assigned by Early Head Start/Head Start
Director and/or Executive Director.
Bachelor's Degree (preferred)
Three years acceptable
experience with some business orientation or equivalent business school
Computer skills to
include Microsoft Office – specifically Excel, Outlook, and Word; desktop
publishing using Microsoft and Adobe. Software and network systems are in
a Windows environment
Filing system skills
professionally deal with staff and clients
Possess strong communications and customer service skills
Contact Information: Robin Harmon Director, Early Head Start/Head Start 325-658-6571 email@example.com
Location: Brownwood, Texas Reports To: Director of Early Head Start/Head Start and Center Director Position: Non-Exempt/226 Days Salary: Contingent upon ESC Region 15 EHS Salary Schedule Primary Job Purpose:
To comply with all federal guidelines (Head Start Performance Standards, Policies and Procedures), all Texas State Child Care Licensing Procedures, and all local Head Start policies in providing children and families with all Early Head Start services for providing quality services to children and families.
To help children progress toward the overall school readiness goal of social competence through providing children with a learning environment and varied experiences that help them develop socially, intellectually, physically, and emotionally in a manner appropriate to their individual age and development. Responsibilities/Duties
Plan and provide learning opportunities to students which support growth in the areas
of cognition, early literacy and language, social development, play skills, fine and
gross motor development, fine arts, adaptive/self-care skills, health and nutrition.
Plan and post daily schedule in classroom.
Write daily lesson plans and keeps them posted.
Include objectives, concepts, and strategies for meeting Infant/Toddler Creative Curriculum continuum in written lesson plans.
Provide for special needs of individual children in written lesson planning.
Include parents and volunteers in planning.
Follow daily schedule and written plans.
Set up learning centers.
Prepare needed materials in advance.
Know and comply with minimum Child-Care Licensing Standards and participates with teaching team in performing daily checks to ensure compliance with those standards.
Maintain awareness and compliance with Head Start Performance Standards.
Ensure proper and adequate documentation and completion of required reports.